Job Application

Operations and Business Services Officer| 23 Months (Outside IR35)| Onsite (Edinburgh)

Harvey Nash's client is recruiting for an Operations and Business Services Officer on a 23 month contract.

Main Responsibilities

• Perform front desk tasks such as welcoming external visitors.
• Keep meeting rooms and their amenities, including refreshments, in good condition for use.
• Ensure office kitchens are adequately stocked with supplies.
• Coordinate travel and accommodation arrangements according to established procedures, when needed.
• Assist the Records Custodian with regular inventory audits or as required.
• Handle incoming and outgoing mail, including coordinating courier services as needed.
• Maintain and update all Operations & Business Services tracking systems.
• Manage office stationery requests from different departments, ensuring supplies are readily available through collaboration with Finance.
• Ensure office equipment is operational, such as making sure printers are stocked with paper and toner.
• Monitor shared email inboxes and respond to messages appropriately.
• Maintain and distribute internal contact lists.
• Assist with the organization and smooth running of Hearings, including welcoming guests, arranging refreshments, and providing lunches as needed.
• Follow established administrative procedures and identify opportunities for improvement.

Key Skills

• Proven administrative experience
• Previous experience of working in front of house roles
• Positive, can-do attitude, to deliver high levels of service
• IT literate, with a strong knowledge in Microsoft 365
• Ability to collaborate with colleagues and support personnel and management teams
• Excellent organisational, prioritisation and time management skills
• Excellent interpersonal, verbal and written communications skills, alongside a confident personality
• Proven ability to work flexibly, ensure deadlines are met and work under pressure.

This role falls outside of IR35 and is fully onsite working with the expectation to be in Edinburgh office 5 days a week. Please note that for this role you must have or be happy to get a Basic Disclosure Scotland. To apply, please send your CV using the link